Legal Administration Assistant

Role Purpose

To provide high-quality administrative support to the Global Legal team in the UK, Kenya and Singapore and based in Nairobi, ensuring smooth day-to-day operations and contributing to the team’s effectiveness. This role is ideal for someone organised, proactive, and comfortable working in a dynamic, multi-stakeholder environment.

Role and responsibilities

• Maintain and organise legal files, contracts, and records both digitally and physically, ensuring confidentiality and version control.
• Administer the document management system, ensuring accurate tracking, updates and renewal alerts for all contracts, licenses, permits and other relevant documents. Track and monitor contract renewals, deadlines, and key dates.
• Manage the legal accounts and spend against budgets.
• Schedule internal and external meetings, and follow up on action items.
• Provide day-to-day administrative support to the Global Legal team.
• Contribute to the streamlining of administrative processes and suggest improvements to enhance team efficiency.
• Manage the internal team trackers to ensure compliance with internal policies.
• Help manage subscriptions, legal templates, and shared resources used by the team.
• Support the organisation of legal workshops, training sessions, and team events, including venue booking and materials preparation.
• Undertake general ad hoc administrative tasks to support the Global Legal team as needed.

Qualifications and education requirements

• Diploma or certificate in Business Administration, Legal Studies, or related field.
• Minimum 2 years’ experience in an administrative role, ideally within a legal setting.

Skills and experience

• Effective organisational skills – able to manage time efficiently, prioritise tasks appropriately, and maintain accuracy across multiple responsibilities.
• Communicates ideas effectively in both spoken and written form.
• Adaptability and resilience – responds constructively to change, remains composed under pressure, and adjusts to shifting priorities with ease.
• Demonstrates sound judgement by recognising routine problems, thinking logically, and seeking guidance when needed.
• Works well with others, supports team goals, and interacts constructively with colleagues and stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Familiarity with legal terminology and procedures, with strong attention to detail and organisational skills.

Please fill out the form on the 'Application' tab at the top of this panel.