Accounts Assistant

About the role

This role resides within PIDG’s Financial Control function, reporting to the regional Finance Manager for PIDG Services Kenya and Morocco. The Accounts Assistant is responsible for all areas of accounts payable / receivable, bank transactions / reconciliations, and accruals / prepayments within the Kenyan and Moroccan ‘PIDG Management Services’ entities.

The Accounts Assistant will support the Finance Manager and act as a point of contact for all PIDG staff and suppliers within Morocco and Kenya.

The Accounts Assistant will act as an ambassador of PIDG, displaying and demonstrating the highest ethical and moral standards, while effectively managing and controlling budgets and expenditure in accordance with the Group’s policies and procedures.

Role and responsibilities

Operational

• Perform accounts payable processes within the PIDG Service entities, to ensure compliance with PIDG’s delegated authority matrix and classification requirements for inter-group billing.
• Resolve invoice discrepancies/issues and respond to enquiries from suppliers.
• Review and process expense claims submitted by staff via SAP Concur expense system and ensure compliance with the company policy, correct allocation against the general ledger and local tax treatments.
• Set-up bank payments for approval in accordance with the banking authorities and supplier terms.
• Perform daily bank and credit card reconciliations and assist senior staff with foreign currency/liquidity monitoring.
• Monitor entity ‘Accounts’ mailbox and action items as needed.

Management reporting

• Support senior finance staff with balance sheet reconciliations, journal postings, and reporting requirements.
• Perform analysis of P&L variances as required and report findings to the Finance Manager.
• Assist senior colleagues in the Financial Control team to ensure procurement transparency reporting to ensure accuracy and compliance with PIDG’s procurement policies.
• Other ad hoc tasks as requested with scope to take on additional responsibilities depending on ability.

Statutory reporting

• Assist senior finance staff with analysis of sales tax returns as required.
• Provide supporting documentation and responses to queries from the PIDG Service entity’s external auditors and tax advisors during the year end processes.

Qualifications and education requirements

• Educated to degree level with desire to achieve an accounting qualification advantageous (ACA, ACCA, CPA etc.).
• Alternatively, minimum of Level 3 AAT qualification or commenced accounting qualification (minimum 3 exams passed).
• Knowledge of local GAAP and tax regimes for Kenya or Morocco a benefit.

Skills

• Proficient in Microsoft Office applications, particularly Outlook and Excel.
• Experience with SAP S/4 accounting system a benefit but not a requirement.
• Strong appreciation and passion for PIDG with a strong work ethic.

Experience

• Prior experience with accounts payable processes.
• Work experience within a group structure is ideal.
• Ambition to start or continue a professional accounting qualification viewed favorably.
• Be up to date on all relevant tax laws and regulations set by local authorities.
• Demonstrate integrity and professionalism in your previous roles.

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